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CALL FOR CONSULTANCY SERVICES FOR REVIEW AND DEVELOPMENT OF KENYA COMMUNITY SUPPORT CENTRE (KECOSCE’S) STRATEGIC PLAN - 2017- 2022

TERMS OF REFERENCE

CONSULTANCY SERVICES FOR REVIEW AND DEVELOPMENT OF KENYA COMMUNITY SUPPORT CENTRE (KECOSCE’S) STRATEGIC PLAN - 2017- 2022

1.0 Organisational Background

Kenya Community Support Centre (KECOSCE) is a national nongovernmental organization which has been operational for the last 10 years. The Vision of the organization is a The Vision of the organisation is:- A just, peaceful and democratically governed society and its Mission is To mobilize, organize and empower citizens to be able to effectively participate in social, economic and political processes that impact on the well being in order to realize sustainable human development for the people of Kenya. Founded in 2006, KECOSCE was established to address the challenge of democratic governance, socio-economic and youth concerns with a focus on the coast of Kenya.

KECOSCE currently operates in six counties in the Coast namely Taita Taveta, Kwale, Mombasa, Kilifi, Tana River and Lamu respectively, implementing Human rights and Democracy, Peace and security, Social Enterprises and natural Resources management and technical support services programs. In addition to these mainstream operations, KECOSCE has semi-autonomous entities focused on distinct elements within the broad organizational vision and mission including organizational capacity improvements.

2.0 Call for consultancy

Kenya Community Support Centre (KECOSCE) has embarked on a process to develop a new strategic plan that will seek to match the present work context and challenges of the future while pursuing a strategic engagement to achieve its stated objectives. KECOSCE wishes to retain the services of a consultant to assist in developing a 5 year strategic plan that ensures the organization is responsive to the needs and expectations of our constituents and can build on previous success in its contribution to ‘raising the bar’ on Transformational leadership and the organization’s strategic aspirations.

The current KECOSCE Strategic Plan was developed under the guidance of the Board of Directors and staff on the theme, “Meeting the unmet needs.” The Strategic Plan was informed by an extensive examination of the wider context within which KECOSCE was expected to operate, it critically reflected on the history of the organization and presented an honest SWOT analysis of its existence in the last 5 years.

The Strategic Plan then identified 5 major goals that have guided the organization’s programmes and activities since 2011;

1) To empower citizens to effectively participate in democratic governance

2) To empower communities to utilize available resources for economic development

3) To enhance human relations and structures for peaceful coexistence, diversity and integration.

4) To facilitate equitable and sustainable urban development through improved service delivery, governance and inclusiveness

5) Develop and sustain a financially viable and increasingly sustainable organization.

2.1 Description of the Strategic Plan Development process

The proposed review is anchored on three dispositions: the first being a reflection on our rich history taking into account the past recent ten years and establish achievements and challenges, the second is an examination of key contextual dynamics in the wider operating environment and their implications for the organization’s being; and the third and final view is that which is forward looking to project what the future programming of KECOSCE should look like considering the past, present and future positioning.

2.2 The overall objective of the Strategic Plan Development process:

To assess the progress in implementing KECOSCE’s current Strategic Plan and develop the next 5 year plan 2016-2020

2.3 Specific Objectives include:

  • Establish how much of the commitments and promise in the current Strategic Plan have been delivered and or are on track and which are not, providing analytical reasons and recommendations of each.
  • Assess the performance of different programmes and give an account for their performance.
  • Examine key contextual dynamics that have had a bearing on KECOSCE operations in the last 5 years either positively or negatively.
  • Examine key local, national and global socioeconomic and political developments since the inauguration of KECOSCE’s current Strategic Plan and which have implications for the organization’s future programming.
  • Given the above, make suggestions on possible focus areas for KECOSCE’s programming in the next 5 years and how KECOSCE can re-organize to deliver its programmes more efficiently and effectively.

2.4. Methodology and scope

The process of the Strategic Plan Review is expected to be highly participatory, consultative and with an appreciative inquiry approach that should be as critical, objective and constructive as possible. The process will entail the following:

  • Review of key KECOSCE documentation including previous strategic plans, annual reports, planning documents, research reports, meeting reports, evaluations and other relevant materials;
  • Review the current Strategic Plan (2011-2015) and its implementation to date. In this regard highlight key achievements and factors contributing to these successes. In addition, the consultant should identify the key challenges encountered in implementation.
  • Review the operational environment (both internal and external), of the organisation paying particular attention to the provisions of the Legal framework, and the expectations of our stakeholders
  • Develop a SWOT analysis matrix that includes but not limited to:

I. Identifying the key technical, institutional and financial bottlenecks and impediments that may impact on effective services delivery of KECOSCE; and

II. Establish current institutional capacity i.e. Financial, Technical, Human resources, Legal and any other identified gaps.

III. Provide support for the development of KECOSCE’s revised Strategic Plan by reviewing the organisation’s Vision, Mission and Values as the framework within which the identified strategic objectives will be achieved and strategies implemented.

IV. Establish the status of KECOSCE’s infrastructure in terms of existing capacity and future requirements.

V. Define Performance targets and planned improvements; and design an appropriate monitoring plan.

VI. Identify the risks of implementing the strategic plan and prepare a risk management framework.

VII. Facilitate an KECOSCE stakeholder orientation Workshops to provide an overview of strategic planning process and the structure of a strategic plan and also initiate discussions to feed into the proposed KECOSCE Strategic Plan

VIII. Train KECOSCE’s Staff who were not inducted in strategic planning

4.0 Deliverables

The following are the key outputs.

a) Maximum of 3 Page inception report by the Resource Person detailing how they will conduct the exercise including a checklist of questions and methodologies to be used;

b) Stakeholder Consultations reports;

c) a final KECOSCE Strategic Plan (2017-2022) that is costed with a Monitoring & Evaluation Framework including a 10 year Vision, prepared and finalized in collaboration with KECOSCE Board and staff.

5.0 Reporting

The consultant will report to the Executive Director under the direct supervision of the Organisational Development Committee Chair. The consultant will be assigned a staff member to work with them in ensuring that the process is conducted efficiently and with ease.

6.0 Skills and Competence

KECOSCE is looking for a consultant with a strong record in Strategic Planning, and strong communication skills. In addition suitable candidates are required to possess;

  • A University Degree and Masters qualification or relevant work/ research experience from a recognised institution of higher learning
  • Must demonstrate a strong background and expertise in strategic planning
  • Ability to write concise, readable and analytical reports and understanding of public communications.

7.0 Application Process

Applications (in English) must be sent by email to the Executive Director at This email address is being protected from spambots. You need JavaScript enabled to view it. close of business 10th September, 2016, and contain the following elements:

  • A cover letter stating your motivation and summarizing relevant experience
  • Curriculum Vitae with full description of the applicant’s profile and experience
  • A one page budget estimate covering the major costs to be incurred
  • A sample of previous work , preferably in a related field
  • Contact details of at least two independent referees with in-depth and proven knowledge of the applicant’s expertise in NGO strategic planning processes.
  • Hard copies can be delivered to KECOSCE offices addressed to

The Executive Director

Kenya Community Support Centre (KECOSCE)

Kisimani, Mombasa/Malindi Road

P. O. BOX 42944-80100

MOMBASA

8.0 Selection process and criteria

This procurement is subject to open competition which involves the formal solicitation of proposals by way of publication on website and other methods, as well as the establishment of a comprehensive set of criteria to evaluate proposals. A Bid Committee will evaluate the responses.

8.1 Opening of the sealed bids and administrative check

The bid committee will open the sealed envelopes and check the date of reception at KECOSCE offices in Mombasa, Kenya. Any proposals received after 10th September, 2016 – 2:00 pm EAT will be automatically rejected.

8.2 For further information and clarification, please do not hesitate to contact the

The Executive Director

Kenya Community Support Centre (KECOSCE)

Kisimani, Mombasa/Malindi Road

P. O. BOX 42944-80100

MOMBASA

This email address is being protected from spambots. You need JavaScript enabled to view it.

www.kecosce.org

FACEBOOK: KECOSCE MOMBASA

TWITTER: @KECOSCEMOMBASA

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